September 6th 9:30AM 

JP Reps Meeting

In attendance: SW, CW, SB, MF, DGM, MJ, John San Soucie

1. GSU and APO Stipends Update (Shawn, 5 min)
   1. SW: Their response to our questions is about as good as we expected. How do you think the reps can best communicate these types of conversations with the broader JP?
   2. Tentative action item: monthly update to JP students from the Reps (APO communications, social events, etc.) in slack or by email. New Reps can decide about this
2. CDEI Committee Student Involvement (Max, 10 min)
   1. There are currently no students on the CDEI committee. We discussed the pros and cons of trying to get a student to that committee. Ciara suggested that if we did it would probably be best for it to be for the person on the committee to be a rep. Natalie has reached out to Shawn wanting to schedule regular meetings to keep the reps updated on the CDEI.
   2. ACTION ITEM: Shawn will send an email to Natalie.
3. Buffins? (Shawn, 5 min)
   1. Ciara Dooley was previously in charge of this. Want to get it up and running again for this year. CC Bagels no longer gives us free day olds, and they are not open on Tuesdays anymore (open Wed-Sun).
   2. ACTION ITEM: Shavonna will reach out to Noah since he was interested before in being the buffin fairy. If not, do an open call for a new BF. Probably switch to the grocery store for bagels & muffins (cheaper)
4. APO Search for New Dean (Michael, 10 min)
   1. Michael was going to reach out to search committee to ask about student involvement. Michael is not here.
   2. SW will email Michael to see what’s up
5. JP Reps Elections (Shawn and Max, 10 min)
   1. Lukas has taken care of PO. Matt will email Eng today. Shavonna has 1-2 chem nominations. Ciara has 2 Bio nominations. Shawn has some Geo noms. SW and MJ will do a call for at-large Reps
   2. Election in ~2 weeks. Start elections Sept 20th, run them for a week
   3. New reps by Sept 27, then they can join for Oct meeting
6. JP Reps Onboarding (Everyone, 10 min)
   1. SW: make sure that all new Reps have a clear understanding of what the responsibilities are, what the big events are, etc.
   2. SW: maybe we all put together a document. Make sure it is easy to find in the G Drive
   3. CW: yes, and outline responsibilities/events by month, plus a section for things you should do ~every month
   4. MF: outline responsibilities for Pres, VP, Treasurer
   5. SB: describe all elected roles BEFORE people sign up for them. Do not need to have people sign up for e.g. Winter Meeting, Steinbach Scholar at their first Reps meeting
   6. ACTION ITEM: Ciara to start document and share around with Reps
   7. ACTION ITEM: Everyone to update this doc before next meeting
7. Funding Requests (10 min)
   1. Teacher Check-in
      1. ACTION ITEM: Shawn will email Danielle and ask about # of expected people and $ amount
   2. Back to School Bagels (Matt)
      1. Approved! 4 thumbs up (all other reps present)