jpreps

March 10, 2021

Wed 03/10/2021

Agenda Items: 

Open House debrief

  • Prospectives’ feedback: what went well, and what didn’t?
  • Plans for next year

Winter Meeting 

  • Replacement for dinner? 

Virtual Photoboard

  • Email 
  • Other feedback? 

Social Events for March 

JP Coffee Fund 

Minutes:

Debrief of Open House – Survey still out for the Virtual open house (survey was adjusted for virtual). So far students appreciative of the student interactions

  • Idea – preserve the open house swag bags
    • Pencils – Logan no longer understands sarcasm (she must be sick)
  • Feedback – students love the swag and notes
  • May be helpful to generate a document on things that went will for next year
  • DEI session feedback
    • random session groups was something that could be improved, though the timeline of the session was challenging
    • Future – maybe have students pick room and be able to read bios ahead of time
    • Compile feedback
    • Could be helpful to send a survey/email to student leaders in the DEI session to get info
  • Lea could share the survey feedback

Virtual photoboard – Update from Stewart and Kevin

  • System for submitting photos and updating from a google sheet
  • WOW – so cool! 
  • Should be okay for future Reps if they know Java script for maintaining the photoboard
  • What if people don’t submit them – people should give permission for their photo, so just do stick figures or a stand-in photo if they aren’t submitted
  • Would need list of JP students

Winter Meeting (Thursday Mar. 25, 5pm)

  • Feedback/topics?
  • So far, not many responses, but many potential agenda items
  • Put up a draft agenda – then send that out with a call for more items
  • Then send that to APO
  • Chem dept meeting – stats/numbers worked will
  • Statistics/numbers → 4th / 5th years and stress to finish. 
  • How are students feeling impacted by covid – Logan and Noah will start brainstorming this and create a survey by early next week. Incorporate into the agenda.
  • Agenda
    • Budget update – Zac? Right ~$10,000
    • Noah created document in JP Winter Meeting Folder. Refer there for general agenda.
    • Timeline – 1 hour 30 min MAX
    • Figure out how to get people food. Grub hub is min $20 per person and it would be a disaster. 
    • Reimburse people individually for sandwiches – that’s a lot of people?
    • Cup of coffee/snack from starbs before the meeting?
  • Should we have a Navy Rep? Could help with the community of the Navy students with the PhD students. Start soliciting for a Navy JP rep. Rachel could reach out to Brendan to ask about Rep and/or Open House.

Starbucks gift card

  • Spent $1400 going fast! Only allocated $2k of leftover funds. 
  • Points/rewards – have a lot
  • Burnout rate – it is going fast
  •  Allocate a $2k from the 

Use of the leftover swag

  • Send to people who come off the wait list – google with paying this
  • Zac will coordinate
  • Use the swag for recruitment?
  • Summer students?
  • Trivia prizes

Winter meeting agenda TO-Dos

  • Send a survey to students
    • Only separate by pre/post generals within the survey
  • Send a separate survey to faculty listservs

Social events

  • Trivia!! March 19th — call for volunteers
  • Cookie Swap
  • Chocolate tasting??
  • Jelly talks? Start late march/early april – bi-weekly – Noah will be point person to organize

Kayak/SUP czar? – Ask Kayla Gardner

Librarian – Becca Chmiel is librarian and cool with it for life

GSC rep – potentially Iulia! Follow up with Iulia and Henri (Logan will follow up)

Schedule next meeting –  24th of March

  • When2meet is going for the April one