At MIT:
Remote: Everyone (Lea, Rui, Kalina, Lauren, Marissa, Victoria)
At WHOI:
900 Apr 6 2020
MIT-WHOI Webex:
https://mit.webex.com/mit/j.php?MTID=m5cae9c98b2cb37263a4450e640e7e25d
(#:617 581 903, pwd: jpreps, host key: 327718)
Agenda
- Virtual ideas
- Cooking classes or art classes, funding for food
- Funding for pizza party night, everyone orders their own food
- CDC Guidelines: Move your food onto your own plate, wash hands as clean as possible
(Lea) This website has some fun ideas like bingo, pixel art, coffee/tea tastings https://museumhack.com/virtual-team-building-for-remote-teams/ . here are some other ideas i’ve been thinking of:
- I’ve been having a friends night in and we are having a different theme each week like (wear something in your closet that you never get to wear)
- Board game like trivial pursuit or any trivia or board game that works
- chop -style cookoff pick 4 pantry items and judge on presentation and creativity
- Book club and discussion
- Netflix party using chrome. A netflix user can invite folks to watch a movie and chat
- Something like an around the world game where one person gives clues about a place or landmark and others guess then you show your screen of your place or landmark. Could have a different theme each week.
- Karaoke night
- Clarification, how much should we be sending people things?
- Starting Jelly talks early?
- Update on swag ideas/revisiting jp gear logistics
- Keeping APO in the loop about virtual community building (Lea)
- Panteleyev award nominations. Please nominate and encourage your peers
https://mit.whoi.edu/research/awards/panteleyev-award
- BIG Funding Request
Notes
- Virtual Ideas
- Could send out ideas for funding to the JP crew
- Logistics for funding/events/food/”stuff transfer”
- We should likely encourage good practice — draft some guidelines for events (maybe post on the website for temporary guidelines)
- Lea and Kris can check-in with Covid 19 teams about best practices regarding funding for take-out, groceries
- We could likely provide a $$ amount for a set of grocery items
- But ideally, we’re thinking about things that are cheap/free, affordable and hyping those types of events
- Should check-in with Kris about how to make the reimbursement process work going forward (how to handle original receipts, particularly)
- May have to wait to reimburse people
- Can reimburse in unique ways (e.g., credits toward swag)
- Starting Jelly Talks early?
- Maybe include this in the ideas list
- Action Items (all in “Virtual Tasks” folder)
- Check-in with Kris about reimbursement procedure moving forward (Kalina)
- Add temporary event guidelines/ideas to the website and in an email (Victoria can update website)
- Include links to best practices for exchanging physical items, etc.
- Include being conscientious of sourcing
- Send email about ideas (by tomorrow afternoon) out to the JP (Kalina++)
- Link to Canopy
- Link to funding page (which will get updated soon)
- Facilitate Jelly Talk Scheduling
- JP Swag
- A handful of ideas submitted
- Will re-hype this week
- And will ask for volunteers
- Keeping APO in the loop about community building events
- Can we send a little digest to APO so that they know what is going on? Otherwise APO has no idea (since they are not in the informal JP internal lists)
- Lauren can send a 2-wk digest to Lea
- Panteleyev Award Nomination
- Encourage peers to submit nominations
- Can forward email that Meg sent out (Kalina)
- BIG Funding Request
- Virtual outreach stickers; used within the group and outside of the group
- BIG is getting a logo; working with WHOI media team on videos as well for branding and development
- Curriculum development and publishing; 1-2 hour activities
- Exhibition center would be the ones distributing a lot of these resources to broader audience
- Funding approved (falls under request cap and majority approved verbally during meeting)
- Department Care Packages/Department Generals Support
- Reminder for department REPS to reach out and support their generals students
- Each department gets $200 for department-specific events
- (Kalina) will email PO and MG&G departments to check-in
- Next Meeting
- May 4, 9-10AM (if virtual, via Zoom)