At MIT:
Remote: Rui, Adrian, Emman, Kalina, Marissa, Victoria, Lauren, Veevee
At WHOI:
9:00 Aug 5 2020
MIT-WHOI Zoom:
https://mit.zoom.us/j/97064226358
Agenda
- JP Gear Budget approval
- JP Town Hall
- Follow up email with action items taken by reps
- Role of Reps that can attend, which rooms would they like to be in?
- Check to make sure can write down ideas
- Breakout room practice
Notes
- JP Gear Budget
- Approved
- Make sure to take pictures! Maybe a virtual swag party?
- Stickers to be ordered right away, and shirts to be ordered soon pending final tally.
- JP Town Hall (JP students + post-docs)
- Information here: DEI Google Drive Folder
- First half to be short presentations on topics that will be breakout rooms or about current efforts
- Second half will be breakout rooms (6) that attendees will be sorted into (elective sorting)
- Ideally one Rep per breakout room to take notes (looks like we’ll have enough)
- Make sure that notes are anonymized, but otherwise taking minutes and recording action items
- One document for all of the groups
- Reps signed up to take notes for different groups
- Reps practiced breakout room assignments
- https://mit.zoom.us/j/98948493774
- JP Card/Treasurer Update
- Kevin still has it—just keep that in mind!
- Adrian can still field requests moving forward, but Rui can also help out
- Start Thinking About Reps Changeover…
- Ask for self-nominations and advertise to all students
- We need to write the OGE letter and summarizing the budget
- By next meeting (September) have the draft of the letter and have all materials ready to go for the election cycle; have already sent out open nominations
- Next Meeting: September 2, 9AM