jpreps

August 7th, 2023

Mon 09/04/2023

August 2023 General Meeting 

8/7/23 at 12pm

Present: Kharis, Nadege, Sarah, Ann, Natalie, Cora, Megan, Marc, Anthony

  1. Update from Ann
    1. Winter meeting updates ready in ~1 month
    2. Career Panel
      1. Used to be annual, happened last in July 2021
        1. We had a similar event this year with recent JP alums
      2. Whole day workshop
        1. Panels – academic & non-academic careers
        2. Two sessions with lunch break in between
          1. MIT career office would give one of the sessions
        3. For non-academic jobs, someone from higher-up/hiring side to explain what those companies look for from a recent PhD 
      3. Zoom might be easier for scheduling/travel
        1. Zoom fatigue for full-day event, try to keep zoom meetings minimal if possible
      4. Time of year?
        1. Student holidays on long weekends not great, many people are away on travel or already have plans
        2. Scheduling around class schedules too difficult
        3. IAP or summer is best timing for full-day workshop
          1. Avoid overlap with science & tech bootcamp, trainings for REFS, teaching workshops, etc
      5. Post-docs also invited to attend
      6. Formalize positions for career czars – they would help run events like this 
      7. ACTION ITEM: send Ann a range of dates during IAP that could work
  1. Scheduling time to meet with admin
    1. Outside of general/working/transition meetings
    2. Schedule for early october? To include both current & next reps
      1. ACTION ITEM: Kharis send email to schedule this
  1. Steinbach
    1. AOSE is being rescheduled – first choice is early next summer, maybe as the at-large scholar?
      1. ACTION ITEM: Sarah will check with APO about swapping out at-large for rescheduled AOSE visit
    2. G&G coming up this August, Megan is working on planning
    3. MCG in Sept
  1. Camp WHOI tomorrow
    1. Forecast not great (thunderstorms) – push to Friday afternoon
      1. ACTION ITEM: Anthony send out email to announce postponement, reminder to RSVP; get more snacks for camp whoi & jelly talks
      2. ACTION ITEM: Nadege send Jelly talks reminder email for this week
  1. Elections
    1. Solicit nominations mid August to have election early september
    2. All new students should be on jp-all-students & their dept email lists now
    3. At next working meeting
      1. Update timing wording in constitution
      2. Get nomination email/form ready to send out
        1. One form for all nominations
        2. Name/dept of who’s filling it out
        3. Dept vs. at-large nomination
        4. Name/dept of nominee
        5. Short answer optional if they want to give reasoning for nomination
        6. Nominating across dept is at-large – can self-nominate if want to run for dept rep
        7. Kharis sends out the email/form to jp-all
          1. Dept reps can forward the email to their depts to bump the nomination form
  1. Swag
    1. No updates from swag czars yet
  1. Update: Navy Student Social Funds
    1. Tricia allocated $200 of funds for Navy student ‘dept’ pool – total now is $1200 dept funds annually allocated
    2. Will split between AOSE & PO