JP Reps Minutes 12/2/22
Present: Cora, Annaliese, Marc, Kharis, Nadege, Natalie, Megan, Anthony, Tricia
Agenda
- Annual budget projections
- Total anticipated spending is a little high (~$11,000) but this is just an estimate
- Monthly event calendar to evenly spread out social events
- Request actual cost breakdown after each event to see what was actually spent of the requested budget
- More formal post-event google form (pictures, attendance, actual cost, extra items that can be reused)
- Template of email we send out for event budget approvals w/ reminder for the steps to follow after each event
- Will help for approving future budget requests for similar items (pizza)
- Winter retreat planning
- Survey
- Dates seemed to work for most people
- Probably 30ish people based on 1-5 interest level
- House
- River House approved! (dates held for us – Feb 10-12)
- Nadege can confirm house, put down deposit
- Once house is confirmed AND we hear back about grant, send out form to confirm interest beginning of January and start planning how many people
- Grant
- Requested ~$1500 from OGE/GSEC
- Does the grant just cover the house rental? Groceries? Activities?
- Guest fee to pay drivers? Alcohol?
- Grant money is tied to specific events, not for general use if there’s extra leftover
- Survey
- Steinbach updates
- Currently only 1 MCG nomination (but they were a Steinbach scholar in 2018, probably should not repeat so soon after)
- Currently only 1 G&G nomination
- Plan for 3 scholars as long as we have enough funding (G&G, MCG, AOPE)
- Aim for 3, may not have enough interest from a certain dept for all 3
- ASA followup
- Re-recognition process is complete
- Sending out anti-hazing information
- https://malegislature.gov/Laws/GeneralLaws/PartIV/TitleI/Chapter269/Section17
- https://malegislature.gov/Laws/GeneralLaws/PartIV/TitleI/Chapter269/Section18
- https://malegislature.gov/Laws/GeneralLaws/PartIV/TitleI/Chapter269/Section19
- Kharis will send email
- Anthony should send reminder to non-students to update their membership
- Photo board
- Many people missing
- Megan & Cora will do all-call for pics, names, pronouns
- Website and email list
- Send reminder to non-students to update their status – Anthony
- Czars
- Cora will send out email today
- GBBO
- 7 teams signed up, does Max have enough budget?
- Can increase slightly if needed
- Sid-Pac
- Missing items in Sid-Pac (from multiple students)
- ‘Check lost & found’ – response from Sid-Pac
- Send out email to all JP students
- Compile clearer rules/guidelines, what they can leave there, how to access (48hr advanced notice, fill out form)
- Do we leave designated sets of sheets/bedding there that someone cleans?
- Access cards (that Tricia holds)?
- Marc and Megan will discuss further on Monday
- JP Holiday party
- Suggested from both Anneliese and REFS – combine?
- Annaliese will email Pad & Shawnee to ask about combining
- Dec 12 or 13
- Use in place of december social hour
- Tricia will not host a holiday party at MIT
- Suggested from both Anneliese and REFS – combine?