Agenda Items:
- Replace Henri as GSC rep
- Discuss Starbucks
- Open House Items
- Everyone look at website?
- Swag update
- Sending out Game Night Survey?
- Final schedule?
Meeting notes:
Replacing Henri as GSC rep – could be anyone from MIT or WHOI (since online meetings)
- Commitment – meet 1x/month
- Send out email/solicit JP for someone to do it – Stewart & Noah will draft/send out email
Starbucks
- Put the $2000 toward starbucks!
- Will do a mid-way update to tell students to use it when half spent
- $340 already spent – going fast-ish
- How many different students have used it – few used it 2x
- Kris will check in with int’l students to see if it works
Andy Solow funds for undercaffeinated students – what status is the fund?
- Can just walk into Coffee O and ask balance?
Open House Status and Updates
- Finalized schedule anywhere? Curious when/where the dept-specific things are
- Lea will email it out
- Open House Buddies
- Keep it open to all students (can match students based on research interests, other interests)
- Reply form will get downloaded and exported as an excel and given to reps for info on open house admits
- Send out emails by dept and to jp-all for ways students can get involved (social, dpet meetings, buddies, etc)
- Email jp-all with specific items they can join
- Social activities – RSVP to game nights, etc. (there are already some responses!)
- Volunteers for DEI discussions with Lauren/Adam (Lea will email)
- Still needed = faculty-student 1:1
- Otherwise – schedule is complete!
- Add MIT dept to admitted student spreadsheet (Kris)
- Buddy – guidance – check in before, check in after
- Provide email templates to buddy mentors with expectations
- Send separate email JP students for buddy mentoring guidelines today or tomorrow (2/17, 2/18).
- General call for buddy signup with google form to jp-all
- Noah will do this – form already there to modify
- Pairings begin by Friday 2/18
- Created website for open house – location of all the videos
- Lea will add a DEI section
- Lea will send link to us for us to take a look – Looks great!
- Swag logistics
- Send-out date = start this week, finish early next week
- Set up a box-filling party in the village on a nice-ish day (Cynthia, Zac, and anyone else will help fill, maybe Rachel)
- Jing: wait for a few potential more PO admits, coordinate with Veevee to transport PO cards to WHOI
- All swag arrived aok
- How many int’l students – may need different boxes/prices for overseas
- Games night/social stuff – 29 responses – lots of people hosting
- Noah coordinated host sheet responses
- Lots of options/people willing to host! Certain people have been emailed about hosting. As things are assigned/people are moved around
- Trivia on Monday – Other people interested in hosting
- Pay for Gather.town? Stewart could schedule for the monday time slot
- Noah will check out the room and see pricing/payment
- Pay for Gather.town? Stewart could schedule for the monday time slot
- Social hour structure – every 10 minutes regroup with other people
- Bingo ice breaker where you find people with certain interests/ice breakers
- Move to groups/breakout rooms with themes (“west coast”, “running”, etc)
- Use the private rooms
- Recap mtg from open house and before open house
- Wednesday March 10th at 9am
- Next meeting
- Recap from Open House
- Plan for Winter Meeting
- Wednesday March 10th at 9am