Minutes 7/3/23
July General Meeting
Present: KS, NA, AMeyer, MF, CH, MG, SM, NK, AMeza, MJ
- Naming ceremony
- Went well, students seemed receptive to the new name
- Honorarium will be good to continue for future designers
- Swag!
- No updates yet, Veevee is away on fieldwork right now
- Ping swag czars when people are back
- APO
- Updates on winter meeting things?
- ACTION ITEM: Kharis will ping Ann & Rob about this
- Megan had some students ask about advisor-switching committee progress
- Updated conference funding – what are the expectations for advisors to fund student travel to conferences? – Kharis ask about this too
- Inviting Rob?
- Kharis will include Rob on the email to Ann w/ list of winter meeting action items; invite both of them to a meeting
- We don’t know when the new dean will start, best to talk with both Ann and Rob for whenever dean roll turns over
- Rob replied to stipend email and is actively working on it
- Updates on winter meeting things?
- $$$
- Queer Prom
- No reps p-card for this year, need to go through Tricia for borrowing MIT p-card; corporate tax-exempt account through Amazon
- Coolers would be equipment purchase for reps
- Make sure they’re well-labeled and stored in a known location (w/ sign-up form?)
- Proposed date (7/28) currently overlaps with Steinbach scholar dinner at Fenno; best to move to another day if possible
- Roughly plan for Saturday 7/29?
- Swap event timing with pig roast?
- Decoration budget > food budget
- Photo booth from last year broke, need new one
- Food is primarily snacks
- ACTION ITEM: Nadege will send formal budget approval email
- Queer Prom
- Upcoming events
- Steinbach
- Chem visit is 9/12-14 – ACTION ITEM: Anthony add to calendar
- AOSE
- A few students signed up to help
- Kharis and Anthony can help plan
- Anthony will forward bbq receipts from last year
- ACTION ITEM: Natalie will ping Aran and see how he wants to do the dinner (at his house, at WHOI?)
- Jelly Talks
- ACTION ITEM: Cora(?) send out reminder email with zoom link
- Nadege will get snacks for this week, Kharis can next week
- Fun field day event?
- Anthony started a planning doc
- One day or multiple days? – midweek afternoon over multiple weeks
- Every other Tuesday at 4pm starting 7/11
- Teams based on class year
- Low cost, low effort events to start: laser tag, chalk, manhunt
- For chalk, could say to have it done by the end of the day
- Prizes? Could use JP swag
- First event 7/11: chalk & manhunt/laser tag
- ACTION ITEM: Kharis will draft email/flyer, send out by end of this week
- “More info to come, but mark your calendars for this wednesday”
- Megan will make field day slack channel
- Pig roast
- Move to the fall
- Queer Prom (late July or early Aug)
- JP ASK BBQ (mid-late august)
- Avoid G&G steinbach overlap
- Avoid overlap with queer prom if it’s moved to Aug 5th
- Steinbach
- Reps terms?
- Full turnover of reps every year leads to large loss of knowledge, momentum
- Current election terms are in the constitution; can vote on amendment (soon!) to change this
- Maybe switch to half turns over each semester
- Prioritize at next working meeting
- Student Center Additions
- Put together wishlist of what equipment we need and how much
- Sarah will bring it to Christine and see how it fits with the budget
- Zoom room vs. quiet space
- At end of next working meeting, have wishlist ready for Sarah & Ann
- Put together wishlist of what equipment we need and how much
- Photoboard??? For the Brinicles
- Not all new students have arrived yet – wait until fall to catch everyone?
- ACTION ITEM: Megan will send email now to brinicles (plus slack random note about photoboard refresh), then follow-up with everyone in the fall