jpreps

March 6, 2025

Thu 03/06/2025
  1. Final Open House updates
  2. ASA Spring GBM March 31st – one rep must attend
  3. Annual Meeting is happening May 1st? 5-7pm
    1. Does this work for everyone
    2. Tricia – delay bus, book room at MIT
    3. Keqi – book Clark 5
    4. Rilee – get past agendas from APO, offer to meet and discuss
    5. Rilee made a padlet, will send out padlet/office hours email in early April
    6. Organise meeting between reps working on Annual Meeting this month?
  4. Jenn’s funding debrief
  5. Student center
    1. Which email, credit card, wifi for Roku
    2. Photoboard needs fixed
    3. Organise cleaning bee

Minutes: (Written by Bailey… Apologies, I don’t have the same quick typing skills as Miah!!!)

Attendees: Rilee, Bailey, Natalie, Hiroki, Paige, Jenn, Lilli, Tricia, Keqi

  1. Final Open House updates
    1. Tricia is going to do an office hour from 1-3pm today to handle last minute details (at her office at MIT). Stop by in person or via Zoom to ask any questions
    2. Keqi wanted to work out some final details for the open house lunch at WHOI. Since Paige will be at MIT, we need someone from AOSE to guide the new AOSE students to the lunch. Paige sent the name of several other students who could help. Please show up to WHOI if you are available! Keqi and Lilli have drinks and snacks under control 🙂
    3. Paige: All of the buddy matches have been made! Wondering if Jeanne has reached out to her buddy. Have about 10 spots left for dinner on Sunday, so going to see if other students want to join. Some other smaller events also have some more open spots, so might open those up too (like trivia event). Paige will send out signup spreadsheet to rest of the student body this afternoon
    4. Bailey will be doing the JP Reps presentation at the Open House – not all reps need to attend
    5. Paige: Asked Tricia if there are some sticky nametags for people who aren’t buddies but still show up to events – Tricia has plenty of supplies for this
  2. ASA Spring GBM March 31st – one rep must attend
    1. Jenn can maybe attend, if Jenn can’t then Lilli probably can
  3. Annual Meeting is happening May 1st? 5-7pm
    1. Does this work for everyone
      1. Will need at least one person at MIT
      2. Jenn will need to leave early (can be there 5-6pm), Hiroki cannot join (out of town)
      3. Waiting to hear back from Sam Silva to lock this date in
    2. Tricia – delay bus, book room at MIT
    3. Keqi – book Clark 5
    4. Rilee – get past agendas from APO, offer to meet and discuss
    5. Rilee made a padlet, will send out padlet/office hours email in early April
    6. Organise meeting between reps working on Annual Meeting this month?
      1. Rilee will send out a when2meet about this (Annual Meeting committee and anyone else who is interested in helping–let Rilee know)
  4. Jenn’s funding debrief
    1. Jenn will send out to Reps for approval and then we will disperse after
  5. Student center
    1. Which email, credit card, wifi for Roku
      1. Natalie was given a password and sent it in the chat
      2. Jenn set up an account under the reps email, but account requires a credit card… but we don’t want people purchasing things, unsure if there is a way to lock purchasing ability
        1. So set-up hasn’t been finished
        2. Can make PIN for purchases and then not tell people the PIN?
        3. Keqi is going to ask Sam about how she has set it up in housing units – she will get back to us
    2. Photoboard needs fixed
      1. Bailey and Natalie fixed last night!
    3. Organise cleaning bee
      1. There’s a lot of stuff that needs to be thrown out and organized, so less of a cleaning than a reorganization
      2. Jenn: Could have an event with popcorn machine, don’t need too many people 
      3. Natalie: Cleaned the kitchen a little bit for Open House, but definitely needs more work. Thinks ideal amount of people for cleaning would be like 5-6 people
        1. Could also just have JP Reps clean, might be easier. Should only take a couple hours
        2. Likely on Thursday at WHOI (maybe next Thursday)
        3. Keqi could order pizza 🙂
        4. Natalie will send out an email!
  6. Keqi question about Annual Meeting: Wondering which room to book for this? Clark 5. Rilee will email Keqi and Tricia about which rooms to book and for when.