General Meeting Minutes (5/2)
Attendance: Tricia Nesti, Rilee Thomas, Miah Manning, Paige Pfenninger, Jenn Necker, Bailey Fluegel, Keqi Ren, Natlie Hummel
Missing: Hiroki Nagao, Natalie Hummel, Lilli Enders
- Annual Meeting debrief
- Thanks to Lilli, Jenn and Paige for helping organise and to Miah for note taking!
- Post-meeting with APO
- Commute ideas – send out a google form for ideas? Survey?
Rilee: We are organizing a post-meeting debrief early next week to come up with action items. We can combine everyone’s commuting ideas (via a google form or survey). Good idea from Jenn. Who can take that on? I can do that if no one else has time. We can take that to the post-meeting debrief.
- Diane – meeting with reps/postdocs and Corporation Advice Committee during visit of Board and Corporation May 14th at 9am
- Who is here during that time, need 3 to attend (I can be one)
- Support from corporation for mentoring, networking opportunities – ideas?
Another thing is an email from Jenny/Diane is the corporate advice meeting. Diane wants at least 3 students to be there. Rilee, Lilli and Jenn can make it. Please accept the invite if you can come. It’s about networking and mentorship opportunities available. Is it better to survey the students beforehand or ask after?
Tricia: Maybe ask Diane?
- Did we hear back from Cora, Elena and Catherine?
Trcia: They met with me and they need to share a copy of the logo. We are willing to do a subsidy. Waiting for the green light. What to make sure the branding team doesn’t have an issue.
Rilee: Okay we will reach out to Cora about her request
- New Safety Czar (we have a volunteer, just want to run it by everyone before we approve)
Miah: New safety czar volunteer is Kela Bakari. I will let her known that she can hop on next quarter.
- Panteleyev award – select this years recipient
Rilee: What is this award?
Keqi: Is meant to acknowledge a student that exemplifies leadership. We need a name by next friday.
Rilee: I was thinking I make a google form and I’ll send it out to the reps and we can vote.
- First year naming ceremony
- No reps in charge currently (volunteers please)
- Send out google form looking for first years to organise, give out info on what naming/the ceremony is
- Ceremony typically late June
- 2023 folder: Naming Ceremony
Rilee: We don’t have anyone in charge at the start, but Lilli volunteered last night. We will help the first years make the committee.
- Jelly talks
- Reps in charge = Miah (+ someone else please)
- Start thinking about organising for the summer, usually starts early June
Rilee: Think about Booking rooms and letting people know when to start. Miah and Jenn will organize
- Resurrect Camp WHOI??
Rilee: Does anyone have the bandwidth to do this?
Miah: Sport events?
Rilee: Series of different tournaments?
Natalie: Liam was thinking about this.
Jenn: What about a one day field day event? Less coordination.
Keqi: A dog race? Everyone has very cute dogs 🙂
Rilee: Glad there is a lot of interest here. We can discuss scheduling during next working meeting.
Miah: Do we need to prep anything out to the students?
Rilee: Yes, we will send out a meeting summary and a APO debrief.
Miah: Can we combine those?
Paige: Buffins budget does not seem right we have RFPs for 340 but we allotted 2000
Tricia: We have a different vendor system for the bagel company. We will also need to even out funds through MIT (because they can’t reimburse gift cards). Next year we need to figure out something else.
Paige: Did anyone know if anyone has reimbursed the kayak?
Jenn: It’s been procured but we dont know if its been purchased haha
Keqi: June 25th is the incoming student summer orientation. We usually see who’s available. Current student and faculty ice cream social.
Rilee: SHould the reps do anything else?
Tricia: I don’t Know.
Keqi: They participate in the breakfast, lunch and social events to welcome them. Jenn and I are working on the mentorship.
Tricia: I will be in WH 9th-17th of June. Also come visit my dog 🙂