jpreps

May 8, 2024

Wed 05/08/2024

Attending: Tricia, Keqi, Caroline, Jonas, Will, Scott, Faith, Serena, Anthony

  1. Keqi Introduction
  2. LGBTQ Resources Library
    1. What is reimbursable? Annaliese requested $800.
      1. $900 of the items were considered reimbursable. 
      2. Some short-term checkout items had sanitary concerns
      3. Some of the things that can’t be purchased: e.g. demo sets (things that might require a medical professional to instruct). 
      4. Tricia will provide a color coded spreadsheet of what is allowed or not, and we/her will confer with Annaliese.
      5. Consider a recurring stipend (~$300?) for the library instead of stocking all sizes of things, e.g., binders.
        1. Set aside $300 with maximum per individual limit and then just refill to $300 at every year. (Department funds should work similarly – just topped up).
        2. Some concerns with purchasing one-time use? We can consider subsidizing up to a certain amount (e.g., ,$50?)
  3. June Orientation
    1. 1-day Zoom orientation in September last year.
    2. Have a June 17th “meet-and-greet” with students + faculty, set up sort of like a stripped down/simpler Open House.
      1. Schedule a lunch, tour (of both Quissett/village), ice cream social
        1. Quissett only could be easier since the lunch and ice cream are both there.
      2. Keqi seeking out someone who could be a tour guide.
    3. Kramer leaves June 18 at 2pm, returns on 24th at 10am. 
  4. First Year Naming Ceremony
    1. Faith already reached out to current first years and is starting organization.
    2. Last year’s info: 2023 Naming Ceremony
  5. Last Day of School Funding Request
    1. Approving Faith’s request for cakes to celebrate.
  6. Pantaleyev Award
    1. Alia was voted on for the award winner. 
  7. Steinbach Scholar Updates
    1. All dates are in.
    2. Coordinate on posters for Steinbach Scholars.
    3. Will – engineering. Presentations booked, got a list of people they want to meet, travel is getting booked etc.
    4. Student talk – make it more informal, maybe just lunch – engineering talk is on science/teaching/media; PO will be more like a lunch and chat. Biology could be about how to get into a career, collaborating with other disciplines, etc.
  8. Jelly Talks
    1. Usually start mid-end June, but could start within a month. Jonas and Anthony are organizing that. 
  9. Ed Council
    1. Caroline filling in for Dan now.