November 2022 General Reps Meeting
Present: Kharis, Megan, Marc, Anthony, Annaliese, Natalie, Tricia
Agenda:
Do we want to plan working meetings as well? → yes, will plan for Wed mornings but will reassess in the new year
Better idea of roles
- Open House
- Whoever plans it should organize forming the open house committee
- In December, coordinate with Tricia for dates/planning/merch
- Plan for hybrid, hopefully in person
- Winter Meeting
- Start planning 2 months out (try for after open house)
- Coordinate w/ Tricia for dates/APO availability/food/hybrid meeting logistics
- Planning a reps meetup in November or December – maybe combine with a Student Center purge? (get input from current reps first if they have insight as to what things are)
Mailing list changeover
- ACTION ITEM: @Anthony update the form, send it out, at least one reminder email, change the mailing list, add back in whoever responded
Website (ACTION ITEMS designated below)
- @Anthony & Natalie – minutes get uploaded to website (keep that in mind – these are “public” meetings)
- @Anthony – update the reps tab
- @Megan & Cora – new call for photos for digital and in-person photo board
- @Anthony – add tab for shellfishing? Or just make the kayak tab a czars tab?
- @Anthony – add the library list! (is this fully updated? – check with Becca/new library czar)
- Add calendar of JP events
- Add list of student discounts/perks (Tricia will send list of links, crowdsource from students)
Czars
- Who is who and someone to email
- Should we add any positions?
- ACTION ITEM: @Cora email all current czars to see if they want to continue in their current positions, get feedback within next week
- For library czar, ask about how current the library list is
- ACTION ITEM: @Marc email Kelly to ask about GSC rep time commitment; send out solicitation for GSC rep nominations/election
Funding requests and budget
- What are we working with?
- What do we want to prioritize?
- @Nadege – treasurer should have a WHOI credit card; also whoever pays for buffins
- Max’s bake-off request – like the idea, not necessarily the scope
- Approve $325 budget, let Max decide how many teams/rounds of competition are feasible with that amount
- ACTION ITEM: @Kharis email Max about this
Feedback from survey
- Reps in-person event?
- Student center clean up?
- Whose stuff is whose, cleaning/organizing the kitchen
- Updating photo board
- Bring back older events
- Pig roast
- Pizza in student center before bus comes once a month
- Kharis will organize as WHOI social chair
- Still submit funding request for tracking purposes
- Winter Retreat
- High interest in bringing it back
- Talk more about it during next working meeting
- Presidents Day overlaps with MA school vacation week (very busy)
- Maybe plan for the weekend before
- JP Swag
Steinbach Scholar
- Sending out nomination forms to JP students for each dept (MCG, MGG, AOSE)
- Timeline for voting/sending things out
- Reps planning Steinbach scholars should meet with Lea before she leaves
- Megan already made a form! Marc & Natalie can copy-paste to reuse for other depts