General Meeting Minutes for October 17th, 2025
Attendees: Tricia Nesti, Zephyr Girard, Mark Goldwater, Caroline Needell, Katelyn McPaul
Absent: Lilli Enders, Mekia Bushell, Keqi Ren
- Budgeting:
- Checking in with Tricia since it’s our first meeting
- Tricia + Paige – working on annual memo to MIT OGE, looking forward to more events this year and thanking for funding last year
- Our budget is typically set so we have ~1k/mo for events for the year
- Covid unused funding sitting in account – 7k left over from original extra 10k; this is the “slush fund”
- This will hold us over until we get the OGE funding, if needed
- Buffins budget
- Buffins: ⅓ of budget, $62 per order, 2x a week – 14 wks/semester. It is the reason we’ve had to dig into slush fund for the past couple of years.
- Mark: When does this reaching out and cost happen?
- Tricia: Outgoing reps reach out in august to do the order for the year – Jenn did it last year
- Zephyr: Do we pay every week?
- Tricia: cape cod bagel sends me a bill all the invoices at the end of the year, creates purchase order and pays invoices at once
- Katelyn: Do we already get day olds? This could cut down on costs
- Tricia: Let’s look at actual consumption and change order accordingly? Are there differences between consumption on Tu vs. Thu? We could get muffins from the grocery store?
- M: Starting budget tomorrow and can take point on potentially changing the buffins order
- Czar updates
- Katelyn: reaching out to Miah to find best way to find czars.
- Katelyn is the safety czar
- Mekia made a spreadsheet about czars, we only need to replace 2-3 of them.
- Tricia : note about a potential czar – Ann and Tricia going through transportation survey results, figuring out feasible options.
- Potentially a transportation czar? Not many details now since just analyzing the data.
- Czar would primarily assist w carpooling logistics. This will probably come up a bit later in the year, not now.
- Conclusion: We will announce and solicit self-noms for a transportation czar later, when there are more details about changes to the intercampus transportation
Mailing Lists
- Caroline: just want to check as webmaster that we can add/remove from JP mailing lists
- Tricia adding Caroline and Mekia to jp reps maintainer mailing list
- We can now add/remove from Jp-students-all, as well as department specific lists.
- Tricia generally adds to list over summer, so we shouldn’t need to
Search for students to participate in Academic Affairs & Admissions Coordinator interviews
- Request from Ann, Caroline will email all students on Monday about volunteers
Open House
- Tricia: open house in march – typically there’s a student event the Sunday evening before
- Day of, reps and matched buddies meet for the meals (keep initial social events contained), w/ dinner open to everyone
- Campus tour day of
- Session where reps talk about who they are/what we do
- Housing, COL, etc.
- Buddy matching – not always the reps but often a rep that is part of the OH committee
- This person works with Tricia, Keqi
- Zephyr is willing to help w OH
- Rep on committee should reach out to Lilli since she has done it in previous years
- OH is going to be 9th and 10th of March
- OH committee should be put together before we leave for December holiday
- Then first initial meeting in january to check in