Minutes 1/6/23

Present: Kharis, Nadege, Anthony, Annaliese, Natalie, Megan, Tricia

Agenda

• (5 min) Follow up on last meeting action items 
• (1 min) JP Jobs - respond to Ann
  • We’re not on the jp-jobs listserv?
  • Jp-jobs list not necessarily useful for most jp students unless they’re graduating soon
  • Maybe modify to ‘early-career-jobs’ to include post-docs, techs, SSFs
  • Kharis: respond to Ann with these suggestions
• (15 min) Funding requests
  • *Funding disparity between WHOI & MIT social events
    • Encourage more MIT-based students to requests funds for events
    • Unlikely to run out of money for the year
  • AcadeMIA Table Read Dinner
    • Cheaper meal option - pizza instead of golden swan ($10-12 pp ideal)
    • Not individually-portioned meals, open to all
    • Nadege: email Max - will fund the meal (if cheaper), ask for it to be open to all and ask about potential future funding requests
  • Stretching for the Stressed
    • Survey students for general interest & if people have their own yoga mats
    • Trial run events for a week or two to see what real interest is before buying mats (this was done last year for the JP dance floor)
    • Fund snacks for the first one?
    • Nadege: reply with these suggestions
  • January Social Hour - skip january pizza at WHOI, no bus running
    • Movie nights at WHOI & MIT- popcorn & soda is cheaper
• (10 min) Winter retreat (Feb 10-12)
  • Natalie: Send out registration form
  • Point people - Nadege, Natalie, Anthony
    • Annaliese wants to help plan but not as a point person
  • Commitment form
    • Add Q about where they’re coming from (WHOI or MIT)
    • Add Q if the cost is an issue, let us know
    • Plan for 35-40 people
    • Plus ones are now part of WHOI student community (decide later if we want to change how priority is assigned)
  • Planning cars/food/activities - after sign-ups are done
• (15 min) Open house (March 13-14)
  • Monday at MIT, monday night bus to WHOI, tuesday at WHOI
  • Open house committee
    • Megan, Natalie - talk more about this in slack
    • Outside reps - 2 people interested so far
    • Megan/Natalie: JP-wide email advertising open house and the committee; note that in the future we’ll ask for student help running events
  • Scope of what the reps/committee are responsible for
    • Tricia: send email to us in the future outlining this
• (4 min) Winter meeting 
  • Is late march too soon after open house?
  • Will have different point people for winter meeting: Kharis & Annaliese
  • Too soon for APO - early or mid april → Spring meeting
    • Tricia: ask APO when would be a good time for this, let us know
  • Open house will be slightly less work for reps this year by adding committee
• (5 min) Open Czar positions
  • Buffins - urgently needed before bus starts again
  • Stickers and other swag - 1 interested
  • Open house committee - 2 interested
  • Cora: send out reminder email, reframe that this is open to MIT students too and it’s a good way to be involved in the JP community
    • Emphasis on buffins fairy
• (3 min) Steinbach updates
  • Emphasis on this for next working meeting
  • Little interest so far - could open up to post-docs, other people in depts
  • Can be international
• If time - (2 min) SidPac Updates
  • No one came to ask about their missing stuff

    January 18th @ 10am for next working meeting